OFFICE MANAGER

Lviv, Ukraine

Do you have an excellent office management experience?This role will offer lots of opportunities and progression to someone who demonstrates results orientation, the drive and willingness to learn. You will take ownership of running the office smoothly, helping and building a positive work environment where people can thrive.

Responsibilities:

Managing the day to day running of the office
Develop office administration annual action plan for senior management and deliver reports on progress
Plan and manage annual office budget
Develop and implement administrative documentation and reporting system to provide clarity and order of office management process flow
Maintain the condition of the office as a comfortable working place and arrange necessary repairs
Research preference of team members for office environment novelty and implement innovations to make office space more interesting and attractive
Create annual Events calendar/budget. Organize company events
Order equipment, stationary, food and furniture to ensure smooth timely provision of goods needed
Run office management satisfaction surveys for organization and act upon findings
Make monthly purchase plan to ensure all needed goods in time
Supervising and monitoring the work of cleaning staff
Bring up ideas and ensure constant improvement of office management process organization in terms of quality and budget
Negotiate with suppliers for most beneficial deals to provide timely and quality procurement

Requirements

A minimum of 1 year office management experience or similar positions
Organizational skills, problem-solving and attention to detail are critical
A self-starter, you believe yourself to be people oriented, creative, fun, good humored and approachable
Ability to work on multiple projects simultaneously, prioritize, follow-up, and bring to a successful conclusion
Excellent time management skills
Effective problem solving and interpersonal skills, with a focus on teamwork and customer service
Ability to perform in a flexible and changing work environment
Skilled in negotiating prices and contracts
Managing third party/supplier/landlord relationships effectively
Knowledge of office administrator responsibilities, systems and procedures
Creative mind with an ability to suggest improvements
Required to be Upper Intermediate in English, both written and spoken